QR Code Seating Charts Melbourne

Guests scan, type their name and find their table. We run the software, design the sign and print it in-house, so your seating chart matches your stationery and can change right up to the day.

Enquire now How it works

In-house

Software, design & print

5.0

Google rating · 180 reviews

1,000+

Signs created

0

Reprints for late RSVP changes

Scan, search, sit down

A QR code seating chart replaces the long printed board of names with one elegant sign. Guests point their phone camera at the code, type their name and their table appears straight away. No app, no login and no squinting at tiny print over someone's shoulder.

Because the software is our own, we set up the chart, load your guest list and design the sign in one place. It is the same team that makes your welcome sign and stationery, so everything reads as one suite.

Why couples choose QR

No crowd at the chart

Guests find their seat on their own phone from anywhere in the room, so nobody queues in front of one board during canapés.

Change it right up to the day

A late RSVP or a last-minute table swap is an update to your guest list, not a reprint. The sign stays the same.

Easier to read

Guests can zoom in on their own screen, which helps older relatives and anyone without their glasses.

One clean sign

Instead of a wall of 150 names, the display is your names, date and a QR code. It photographs beautifully and doubles as a welcome sign.

Sign styles

Every sign is designed from scratch to match your day. A few styles to inspire yours:

Burgundy satin sign with a white QR code, draped onto the floor and styled with candles

Satin welcome sign

Your names, venue, date and QR code on one full-length fabric sign, draped onto the floor and styled with candles. The code is printed large and high-contrast so guests can scan it from a step back.

Burgundy Find Your Seat sign with a QR code on a marble table

Printed sign

A printed 'Find your seat' sign in any size, from a small card for the bar or entry table up to a large-format board.

Any colour, any style

Burgundy satin is just one look. Your QR sign can be made in a range of colours, materials and shapes, from clear and frosted acrylic to mirror, foamboard, linen and satin, or a combination of them. Browse our wedding signage gallery to see the colours and styles we can create.

See colours & styles

What's included

  • ✓Your digital seating chartBuilt on our own software. Guests scan and search by name; no app to download.
  • ✓Custom QR sign designFonts, colours and motifs matched to your invitations by our in-house designer.
  • ✓Printing and finishingSatin, acrylic, mirror, foam board or card, produced in Melbourne.
  • ✓Guest list setupSend us your spreadsheet and we load it in and check the spelling with you.
  • ✓Updates until the daySwap tables or add late guests without touching the printed sign.
  • ✓Delivery and stylingPlaced at your venue with any photo booth or signage booking.

How we make it

  1. 1Send your invitation and guest listShare your stationery and a spreadsheet of names and tables, even if it is not final yet.
  2. 2We build the chart and design the signYour guest list goes into our seating software and we design a sign that matches your suite.
  3. 3Approve a proof and test the codeYou scan the QR yourself and search a few names before anything goes to print.
  4. 4Print, deliver and keep updatingWe print and deliver the sign. Seating changes keep flowing into the live chart until the day.

QR seating chart FAQs

How does a QR code seating chart work?

Guests scan the QR code on the sign with their phone camera, type their name and see their table number. There is no app to download. Ghost Booth Events builds the seating chart on its own in-house software and designs and prints the sign to match your wedding stationery.

Can I change the seating after the sign is printed?

Yes. The QR code links to your live seating chart, so moving a guest or adding a late RSVP is an update to the list, not a reprint. Send changes to us right up to the wedding.

What materials can the QR sign be printed on?

Satin and linen fabric, clear or frosted acrylic, mirror acrylic, foam board and premium card. The QR code is tested on the chosen material before production so it scans reliably.

Can the QR seating sign also be our welcome sign?

Yes, and it is the most popular option. One sign carries your names, venue and date with the QR code underneath, which keeps the entrance uncluttered.

How far in advance should I order a QR code seating chart?

Allow three to four weeks for design, proofing and printing. Because the seating itself stays editable, the sign can be printed before your RSVPs close.

Serving Greater Melbourne

Ghost Booth Events provides QR code seating chart design, printing and delivery across Greater Melbourne, the Yarra Valley, Mornington Peninsula, Geelong and regional Victoria. Travel, parking and any venue access fees are quoted per event and itemised on your quote.

Popular Locations

...and throughout Greater Melbourne within 50 km of the CBD.

Make finding a seat effortless

Send your invitation and a rough guest list; we'll come back with a sign proof and a quote. Pair it with our wedding signage or photo booth for one delivery on the day.